Includes 8 total hours of either in-person or video planning meetings of which we work with you to go over the details, flow, and feel of your event. We gather pertinent vendor information and coordinate all of the details into your free particularly detailed wedding timeline that you, your bridal party, and your vendors will have access to. We will manage and coordinate your rehearsal the night before your wedding and do the same on your wedding day to ensure that everything flows smoothly. Allow us to do all of the work while you and your family focus on the beauty of each moment of your special day! Our client's love this service! This service can be modified to fit any event. 

 

 Coordination starts 3.5 hours prior to the ceremony to cover vendor arrival and logistics. 

Starts at $400

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SERVICES INCLUDE

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Pre-Ceremony

 

1. Meet with bride and groom to present timeline. Go over any arrangements the couple have previously made with ceremony vendors, and update timeline accordingly.

2. Confirm final details with ceremony vendors prior to wedding day. Make sure that all ceremony vendors have the wedding coordinator/planner’s contact information. Send ceremony vendors a copy of the final timeline and make sure they have directions to the ceremony and reception locations.

3. Facilitate wedding rehearsal the day before the wedding in coordination with the wedding officiate. 

4. Ensure that transportation arrives on time and instruct wedding party as to when to depart for ceremony.

5. Alert wedding party as to where they need to be the following day, and at what time.

 

Ceremony

 

1. Present all vendors, bride, and groom with an entire detailed wedding timeline for hours purchased. Vendors also receive a separate timeline that is specific to their role as well. "Our client's LOVE IT!" 

2. Communicate with best man to make sure groom is getting dressed and on-time

3. Facilitate on-time arrival of hair/make-up stylists and instruct them as to where to set up hair dryers, brushes and any other equipment they have with them

4. Coordinate hair and make-up schedule with bridal party and stylists and ensure that hair and make-up is completed in a timely fashion

5. Make sure personal flowers i.e. Bridal bouquet, bridesmaid’s flowers and father of the bride’s boutonnière arrive on time at the ceremony location

6. Ensure that personal flowers i.e. Flower girl bouquet and groomsmen boutonnières have arrived at ceremony location

7. Maintain the wedding coordinator bridal emergency kit. Kit includes such items as stain sticks, safety pins, a sewing kit, scissors, and band-aids.

8. Ensure that ceremony musicians have arrived and direct them as to where to set up

9. Confirm the music that ceremony musicians will play during the ceremony, as well as start times for each piece of music. Determine what hand signals will be used to cue musicians

10. Make sure photographer arrives on time and has a “must shoot” list

11. Set up programs and other ceremony items i.e. Guest book, unity candles, kiddush cups, wine or yarmulkes (wedding décor and reception décor have separate fees)

12. Ensure that ushers/groomsmen arrive on time and are ready to pass out programs

13. Alert ushers/groomsmen as to when to begin escorting guests to their seats and remind them as to how to be a “proper” usher

14. Act as a liaison with the ceremony officiator and decide what cue will be used to signal the start of the ceremony

15. Communicate with bride and groom so that they know how much time remains before the start of the ceremony

16. Line up the bridal party for their entrances down the aisle

17. Cue ceremony musicians when bridal party is ready to begin processional

18. Gather bride, bridal party, immediate and extended family, and friends for photos

19. Call out names on “must shoot” list for photographer

20. Handle any emergencies that may arise

21. A few additional perks as well...Shhhh! It's a surprise for our bride and groom! 

 

Reception

 

1. Greet reception vendors and instruct them as to where to set up i.e. Wedding band, florist, and caterer

2. Arrange reception escort cards

3. Coordinate any reception food deliveries and set up

4. Meet with catering staff to confirm food timeline

5. Ensure that the guest book and pen, champagne flutes, and cake cutting utensils are setup

6. Ensure table numbers/names and menu cards are setup

7. Look over dining tables and make sure they are set up properly

8. Along with catering staff, encourage guests to join bride and groom for dinner at the end of cocktail hour

9. Help guests locate their escort cards and dining tables

10. Locate bride and groom and instruct them to stay to the side of main dining room until they receive cue for their introduction and first dance

11. Cue band when the majority of guests have found their tables and the bridal party is ready to be introduced

12. Cue band, photographer, and videographer when important events take place at reception i.e. First dance, cake cutting, toasts and parent dances

13. Cue best man and father of the bride when they are about to be announced for toasts

14. Alert catering staff to pour champagne just before the toasts

15. Be aware of timing of catering service and make sure people are served promptly

16. Prevent & fix any problems that may arise during your event (no negotiation in the terms of vendor contracts will be handled by the wedding coordinator/planner at this time. Wedding coordinator is not held liable for any payments or additional costs that may be accrued during event by third party vendors.) 

17. Remain easily accessible through the entire event in case there are any details you would like attended to